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Distribution of Work amongst various Sections
 
S.No Section Name Section Incharge Action

1. ADMINISTRATION SECTION SR. AO(ADMN.)/AAO(ADMN.)

i) Administration of personnel of Pr. Chief Controller of Accounts Organisation.
ii) Work involving Recruitment, Seniority and Promotion in respect of various grades, working out of vacancies in different grades for promotion and confirmation. Filling up of vacancies for direct recruitment in different grades.
iii) Departmental Confirmatory Exam., JAO(Civil) Exam and departmental promotion in accordance with relevant recruitment rules.
iv) Issue of amended and updated rules.
v) Establishment.
vi) Preparation of bills.
vii) DDO functions.
viii) Central Diary & Dispatch.
ix) Custody of old records.


2. L & B SECTION SR. AO(PC-II)/AAO(L&B)

i) Valuables, Loans & Advances
ii) Maintenance of Broad Sheets of HBA, MCA, OMCA, Computer advances, Civil Advances.
iii) Work related to RBI Remittance facilities scheme


3. ACCOUNTS CURRENT SECTION SR.AO(PC-II)/AAO(AC)

i) Settlements of outward claims
ii) Correspondence related to settlements of claims
iii) Receipt of valuable bills clarification incorporation in Accounts
iv) Preparation of T.E.
v) Maintenance of Broad Sheet of outward claim
vi) Reconciliation of suspense figure with Book Section figure


4. CO-ORDINATION SECTION SR. AO(Pension)/AAO(CDN)

i) Advisory functions to MEA
ii) Internal Inspection of Mission Accounts.
iii) Sending of MIS Report to the CGA’s Office.
iv) Correspondence relating to advice matters.
v) Reconciliation with RBI.


5. COMPUTER CELL SR. AO(PC-I)/AAO(CC)

i) Computerisation of Accounts
ii) Maintenance and housekeeping of computer accessories.
iii) Database management/administration.


6. CONSOLIDATION SECTION SR. AO(Admn)/AAO(Consolidation)

i) Consolidation of monthly Accounts.
ii) Flash figure to be sent to Controller General of Acounts.
iii) Prreparation and printing of Accounts at Glance.
iv) Placement of funds to other PAOs.
v) Appropriation Accounts.
vi) Finance Accounts.
vii) Statements of Central Transaction (SCT).
viii) Budget Estimates of Revenue Receipts.
ix) Public Accounts.
x) Interest Receipts and Payment.
xi) Loan Repayments.
xii) Composite Grants.
xiii) Issue of budget allocation letter to agent Ministries.


7. PRE-CHECK SECTION (PC I & II) SR. AOs (PC-I & II)/AAOs(PC-I & II)

i) Passing of bills of Non Cheque Drawing DDOs.
ii) Preparation of Cheques.
iii) Issue of Cheque Books to C-DDOs.
iv) All bills pertaining to O/o Pr. CCA, MEA and M/o Overseas Indian Affairs
v) All bills pertaining to employees covered under New Pension Scheme.


8. PENSION SECTION SR. AO (PEN)/AAO(PEN)

i) Finalizing all pensionary benefits. i.e., pension, gratuity, commutation & leave encashment.
ii) Issue of PPOs.
iii) Issue of Permanent Pension Account numbers under New Pension Scheme.
iv) Correspondence & work related Nepal Pensioners.
v) Service Verification.
vi) Submission of information related to PPAN & subscription under New Pension Scheme to CPAO.
vii) Finalizing cases of leave salary & pension contribution cases.
viii) Maintenance of recovery of contribution under CGEGIS.


9. INTERNAL AUDIT SECTION SR. AO(PENSION)/AAO(IA)

i) Internal Audit of Accounts of the RPOs and Headquarters.


10. FUND-I SECTION SR. AO(FUND)/AAO(FD-I)

i) Passing the bills of advances/final withdrawals from the GPF/Final payment cases.


11. FUND-II SECTION SR.AO(FUND)/AAO(FD-II)

i) Maintenance of Board Sheet of GPF of the officials and allotment of GPF Accounts number.
ii) Handling the cases of mission credits.


12. LOC SECTION SR. AO(PC-II)/AAO(LOC)

i) Compilation of Accounts of C.D.D.O.
ii) Issuing of letter of credit to the RPOs/POs other than RPO(Delhi) who are acting as Cheque Drawing DDOs.


13. COMPILATION & AUDIT-I SECTION SR.AO(PC-II)/AAO(C&A-I)

i) Compilation of monthly IMAS Cash Accounts of the following missions :
Beijing, Berlin, Bucharest, Geneva, Paris, Zagreb, Munich, Rabat, Algiers, Tunis, Rajshahi, Cairo, Abu Dhabi, Kabul, Accra, Islamabad, Kathmandu, New York, Cape Town, Thimbu, Vladivostok, Moscow, Dubai, London, Guangzhou, Hamburg and Tashkent.
ii) Forwarding schedules with vouchers to AC-I/GPF/L&B Section.
iii) Forwarding of Defence vouchers to CDA(HQ).
iv) Generating reports regarding flash figures, Challan & voucher suspense, MIS reports and forwarding them to concerned sections.
v) Attending to rejections from AC-I/Co-ordination Section.
vi) Reconciliation of remittances/refunds with C-V Section.
vii) Correspondence with Missions regarding delay/irregularities in Cash Accounts.


14. COMPILATION & AUDIT -II SECTION SR.AO(FUND)/AAO(C&A-II)

i) Compilation of monthly Cash Accounts of the following missions:
Budapest, Berne, Brussels, Bonn, Belgrade, Shanghai, Copenhagen, Dublin, The Hague, Helsinki, Lisbon, Manila, Madrid, Oslo, Prague, Pyongyang, Rome, Seoul, Sofia, Stockholm, Ulan Bator, Vienna, Warsaw, Athens, Frankfurt, Milan, St. Denis, Amman, Mombasa, Kuwait, Khartoum, Maputo, Tripoli, Damascus, Tel Aviv, Banderabbas, Muscat, Bahrain, Tehran, Tokyo and Slovenia.
ii) Forwarding schedules with vouchers to AC-I/GPF/L&B section.
iii) Forwarding of Defence vouchers to CDA(HQ).
iv) Generating reports regarding flash figures, Challan & voucher suspense, MIS reports and forwarding them to concerned sections.
v) Attending to rejections from AC-I/Co-ordination Section.
vi) Reconciliation of remittances/refunds with C-V Section.
vii) Correspondence with Missions regarding delay/irregularities in Cash Accounts.


15. COMPILATION & AUDIT -III SECTION SR.AO(ADMN)/AAO(C&A-III)

i) Compilation of monthly Cash Accounts of the following missions:
Kathmandu(Pension), Birgunj, Abid Jan, Bangkok, Chiangmai, Luanda, Lusaka, Addis Abba, Dar-Es-Salaam, Mazar-e-Sharif, Kandahar, Herat, Jallalabad, Sydney, Canberra, Willington, Jakarta, Port Louis, Port-Moresby, Pnompenh, Singapore, Kuala Lumpur, Hanoi, Suva, Medan, Ho-chi-mink City, Vientiane, Zanzibar, Harare, Dakar, Windhoek, Gaborone, Chittagong, Gaza(Ramallah), Dhaka, Madagascar (Antananarivo), Brunei, Zahidan, Songkhla, Melbourne, Kinshasa.
ii) Forwarding schedules with vouchers to AC-I/GPF/L&B section.
iii) Forwarding of Defence vouchers to CDA(HQ).
iv) Generating reports regarding flash figures, Challan & voucher suspense, MIS reports and forwarding them to concerned sections.
v) Attending to rejections from AC-I/Co-ordination Section.
vi) Reconciliation of remittances/refunds with C-V Section.
vii) Correspondence with Missions regarding delay/irregularities in Cash Accounts.


16. COMPILATION & AUDIT -IV SECTION SR.AO(ADMN)/AAO(C&A-IV)

i) Compilation of monthly Cash Accounts of the following missions:
Hong Kong, Chicago, Havana, Male, Ottawa, Buenos Aires, Brasilia, Colombo, Male, Port of Spain, Bogotá, Caracas, PMI New York, Toronto, San Francisco, Panama, Santiago, Surinam, Lima, Mexico, Georgetown, Kandy, Kingston, Washington, Yangon, Vancouver, Mandalay, Ambassador of Large, Doha, Iceland.
ii) Forwarding schedules with vouchers to AC-I/GPF/L&B section.
iii) Forwarding of Defence vouchers to CDA(HQ).
iv) Generating reports regarding flash figures, Challan & voucher suspense, MIS reports and forwarding them to concerned sections.
v) Attending to rejections from AC-I/Co-ordination Section.
vi) Reconciliation of remittances/refunds with C-V Section.
vii) Correspondence with Missions regarding delay/irregularities in Cash Accounts.


17. COMPILATION & AUDIT -V SECTION SR. AO(PC-I)/AAO(C&A-V)

i) Compilation of Accounts of the Headquarters & maintenance of records of the Remittances sent to the mission through RBI CAS, Nagpur.
ii) Compilation of Bank Accounts.
iii) Preparation of Scheduled relating to receipts and payments.
iv) Entries in respect of payments rolls & receipts rolls received from RBI. v) Maintenance of Broad Sheet in respect of remittance released to all the missions.


18. COMPILATION & AUDIT -VI SECTION SR. AO(FUND)/AAO(C&A-VI)

i) Compilation of monthly Cash Accounts of the following missions:
Riyadh, Jeddah, Sao Paulo, Nairobi, Houston, Almaty, Beirut, Phuntsholing, Kiev, Minsk, St. Petersburg, Ashgabat, Bishkek, Dushanbe, Istanbul, Durban, Pretoria, Birmingham, Batiskva, Edinburgh, Baku, Yerevan, Kobe, Sanna's, Nicosia, Ankara, Juba, Baghdad, Kampala, Lagos, Abuja, Johannesburg.
ii) Forwarding schedules with vouchers to AC-I/GPF/L&B section.
iii) Forwarding of Defence vouchers to CDA(HQ).
iv) Generating reports regarding flash figures, Challan & voucher suspense, MIS reports and forwarding them to concerned sections.
v) Attending to rejections from AC-I/Co-ordination Section.
vi) Reconciliation of remittances/refunds with C-V Section.
vii) Correspondence with Missions regarding delay/irregularities in Cash Accounts.
viii) Processing of inward claims, forwarding them to MEA for acceptance, issue of cheques to other Departments, Correspondence in this regard with MEA as well as with other Ministry/Departments, Maintenance of Registers/records per inward claims.

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